Location: MCA Office, 145 Pacific
Time: 7:00 – 8:40
Present: Kevin B, Dave D, George M, Shawn Z, Carl (BBC), Mike H, Hal L, Ron B,
1. Review of the February Online Meeting
- It was decided that for the time being we would keep the alternating meeting system where one month we meet in person and the next month the meeting would be online via the blog (http://mcamountainbikecommitteeblog.blogspot.com/).
- Changed the points requirement from 70 to 80
- Changed the time requirement from 50% to 70%.
- Changed the wording from three consecutive races to three consecutive races entered – this is not limited to one season
- Policy was passed
- The Racer Information Manual was also reviewed and passed
- Changed to line-up with Road system
- Two methods run through MCA or set up your own. It was decided that we would use the MCA. This means that the MCA administers the payment of money collected. The advantage of this is it saves organizations the setup fee of $199 and monthly maintenance fees of $15 a month. The MCA will hold back all levy fees and other administrative fees owed for each race or event.
- ACTION – Hal to email all the clubs about the online registration system and to get information about each event so the online registration page can be set up
- It was decided that all the organizations would be approached to see if there would be agreement for switching the levy from the $2 for each participant in Cup races to $1 for each participant in any sanctioned MTB event
- ACTION – Hal to survey all organizing clubs to see if there is agreement on the changes to the levy system
- Posters have been distributed to almost all the bike shops. Business style cards pointing potential new racers to the MCA website to be designed and printed.
- ACTION – Kevin to design cards
- Additional posters to be printed and distributed to YMCAs, gyms, etc.
- It was suggested that all those holding a citizen license would get into all MTB races and events for free (they may be asked to purchase a food ticket). Citizen racers can race but do not need to prized. This is to be promoted on the MCA website
- Draws for free citizen license to be held at various races. One citizen will receive their fee back in a draw at various events throughout the season.
- Clubs were polled about the creation of participation series – most felt that there were better ways to attract new participants to racing (see above)
- Ron attended and reported on a risk management workshop he attended in Ottawa
- Clubs are covered if:
- Clubs are full paid members of the MCA
- All race and event organizers have to have the organizer designation on their MCA license – if a club is listed as an organizer they must have a member with the organizer designation on their license
- The event has to be on MCA calendar – this makes it a MCA sanctioned event
- Club rides are different; any coverage is void if non-licensed riders participate in any group ride or event. Rides with a mix of riders from different clubs are covered so long as all riders have their MCA license
- ACTION - Ron to send email to all organizers informing them of this
- Provincials are slated for Falcon Lake. We are waiting for word from the Falcon Lake group that we can use the facilities
- All clubs need to provide volunteers for this event
- The MTB committee will be setting the course in June/July
- This will be the location of Provincials for the next couple of years in anticipation of using the venue for a Canada Cup in 2012
- Information forms to distributed by email to all organizers to start collecting information about each event
- ACTION – Hal to send out information forms
- ACTION – George and Shawn to provide rules for Enduro and Super D events
- It was decided to keep Mondays as the meeting date for meetings for the time being
- The promotion of trail associations that are interested in trail building will be supported by the MTB committee through the website
- Possible other support could be: the use of equipment, letters of support, access to site development fund – to be discussed further