February Online Meeting - New Agenda Items

Five items are posted below for the February meeting. Each item is its own post, please comment on each item and offer suggestions etc. If you want to add another item please comment to this post.

The posts for the online meeting are:

1. Race Categories and Movement
2. Online Registration
3. Documentation 
4. Promotion
5. Participation Series

Race Categories and Movement

Riders who raced well enough to move to the next competitive category will be contacted and asked to register in that category. Also, this year we'll have an Elite category as enough racers have been identified to make this category viable.

Online Registration

This item is added to the February Online meeting agenda - we need to follow through on the option for online registration. Last year we agreed to have online registration for the Cup series: $25 for individual races and $100 for the series (the money collected for the series would be split evenly among all the organizing clubs). We'll also have online registration available for all the other mountain bike events. We'll find out what the set up costs for this would be and come up with a time line for clubs to submit the costs of their events, and appropriate contact information.

February Online Meeting

Three items are posted below for the February meeting. Each item is its own post, please comment on each item and offer suggestions etc. If you want to add another item please comment to this post.

The posts for the online meeting are:

1. Documentation 
2. Promotion
3. Participation Series

Documentation

Make sure that all the following MTB documentation is up-to-date and ready for publication by the end of February, this includes:

• Race organizer's manual
• Racer information package (to come shortly)
• Enduro rules
• Cup points

Promotion

Promotion of the MTB season:

1. Print 11"X17" posters listing the MTB schedule and distribute to shops and recreational centres (based on last year's design by Kevin). Distribute these posters by the beginning of March.
2. Follow the deadlines on the race information form
3. Have detailed "race bibles" for each event that can be distributed to websites (MCA) and blogs at least 2 weeks prior to the event
4. Agree that Cup results be distributed to media for publication. This will be the top three in each category, men and women. This is the responsibility of the race organizer.

Participation Series

The idea is create a participation series for mountain biking that is similar to the road and cyclocross series. These series reward participants with the opportunity to win prizes based on their participation in MCA sanctioned races. If we agree, the mountain bike participation series will be base on a similar set of rules as the road and cyclocross series.

The first order of business is to find sponsors who are willing to contribute prizes to this series. One suggestion is to have each club who is sponsoring a MTB race contribute a prize to the series; please indicate if your club is interested in contributing a prize

Participation Rules:

1. Participants must hold a full race license
2. There will be two category of prizes: 18+ and U17 (If Olympia put together a Chris King package it would not be quite right to see it go to 9 year old Stephanie to put on her pink "My L'il Pony" bike - having said that the kids deserve to have prizes as well).
3. Participants will have their name entered into the draw for prizes for every MCA sanctioned mountain bike race (Cup, enduro, downhill, event)
4. The draw for the prizes will take place at the MCA AGM 

 Clubs contributing to the series (to-date):

• Olympia Cycling Club

online meetings

How about one more kick at this cat (not a real cat because that would be cruel)?

In an effort to try and accommodate people's busy lives, travel restricitons (Dale, Greg, Pat), and the current difficulties in finding a meeting space I propose that we try the online meetings again. Here is one way that this could work:

1. We alternate between in-person and online meetings
2. Online meetings for 2010 are February, April, June, August, October, December
3. In-person meetings for 2010 are March, May, July, September, November
4. For each online meeting I will post a list of agenda items, each agenda item will then get its own post
5. Committee members can then comment on each post as a form of discussion
6. After a set time (say, 3 weeks) the comments will be closed and I will summarize what has been said, and if warranted, asking for a vote on some items in order to make a decision
7. If the online forum does not work, we can carry the item to the in-person meeting

In-person meeting will continue as they have in the past. One thing we need to decide is the preferred day to hold the in-person meeting. We've tried Mondays and Tuesdays, what is your preference.

Please let me know if you have any questions.

halATshawDOTca